Life Scouts (and future Eagles) of Aquia District,
For Life Scouts continuing along Your Life to Eagle Trail, congratulations! The summit of that Trail is in sight! Your Scout leaders will provide great guidance as you continue forward to attaining the highest rank in Scouting. As you focus on your Eagle Scout Service Project, this website and associated links will be helpful—and necessary! The Aquia District goal is to prepare and assist you, the Life Scout/Eagle Scout candidate, by:
· Providing final approval of your Service Project plan prior to beginning the project;
· Providing guidance in carrying out the project;
· Providing guidance in writing-up and submitting your project; and,
· Representing the National Capital Area Council (NCAC) on your Eagle Board of Review (BOR) prior to submission of the Eagle Scout Application and Service Project Workbook to Council and, ultimately to National Scout headquarters for final approval.
This is a very brief outline for the remainder of your Eagle Trail—and the Eagle Scout Award. You (and your Scout leaders) are highly encouraged to review the June 2010 NCAC Eagle Scout Procedures Guide (ESPG), linked above, for detailed assistance. There are two key steps that require District involvement and approvals.
The first is for REQUIREMENT 5 from the Eagle Scout Rank Application (ESRA). “While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. The project plan must be approved by your Scoutmaster and troop committee, by the council or district, and by the organization benefiting from the effort before you start. You must use the Eagle Scout Leadership Service Project Workbook, No. 512-927, in meeting this requirement.” (Open the link above, go to ‘Rank Advancement’ and open the form.)
You will need to complete the “Aquia District Eagle Scout Project Checklist” (link above) and the planning sections in the Workbook and ask your unit leaders to review the plan and sign/initial the Checklist and Workbook where indicated. The checklist serves as a guide to ensure that the project will meet the BSA requirements for the project. These forms will be brought to the meeting--scheduled by YOU, the Scout--with the District Youth Advancement and Recognition (YAR) Representative. The Aquia District YAR Representative for project approval is:
Mr. Bryan Chapman
Home: (571) 926-4174. Eagle Scout Leadership Service Project Info Sheet
The second time you will work with District is when:
· The “service” part of Eagle Scout Service Project is completed and signed off by the Scout, the unit leader, and the representative of the organization receiving the service;
· The Workbook is written-up and includes signatures indicated above;
· The ESRA is completed through Requirement 6 and the applicant and unit have signed off on CERTIFICATION BY APPLICANT and the UNIT APPROVAL sections of the Eagle application, No 521-728; and,
· The Application has been ‘pre-certified’ or ‘Council certified’ by the NCAC(see link above regarding ESRA Certification; this is a unit leader/advancement committee responsibility).
· The Aquia District checklist (link above) is completed by the Scout and unit leaders.
At this point, you will need to contact the YAR Representative for final review of the completed write-up and application. Upon review and acceptance, the Eagle Scout Board of Review will be scheduled. For this final review, the Scout contacts
Mr. Mike Cooper
firstname.lastname@example.org AND email@example.com
Home: 540 657-2032
Cell: 540 841-2574
When you meet with the District YAR Representatives (for project plan approval or final review) you need to be in a completed BSA uniform and, when at all possible accompanied by a parent(s) or guardian. Unit leaders are welcomed to join you at these meetings, if they desire. Venturing Crew Scouts should be in a BSA Venturing Crew uniform or attire that reflects the importance of this award.
Here are some pointers for completing your project and write-up:
1. Read the Workbook from front to back. Be familiar with the requirements—5 questions in the ‘after completion’ section BEFORE you begin. You will have to address these along the way and in the final write-up (see paragraph 5 below and page 40 from the June 2010 Eagle Scout Procedures Guide (ESPG)(link above)).
2. Build your ‘binder’ (write-up) in this order:
a. Use a ‘view-binder’ with cover sheet (outside, on the three ringed binder) listing your name, troop/unit, Aquia District, NCAC; month and year of project; consider putting a photo or two on the cover (for example, a before and after shot, you at the final project); consider importing a BSA Eagle logo/emblem/badge; consider a brief description worked into the cover page such as, “A Eagle Scout Service Project completed at xyz park to improve 1.5 miles of hiking trails and prevent erosion May-June 2011”. Be creative. Place the completed Aquia District Checklist on the inside flap of the binder cover. Please do not use ‘tabs’ or add a ‘table of contents.’ These are unnecessary.
b. Inside the binder, first page is the Eagle Scout Rank Advancement form (2 pages) followed by rank advancement cards (Scout to Life) and then by ALL your merit badge cards (ALL meaning the 21 and any additional cards). The order of the first 21 cards is the same as listed on page one of the ESRA form. Provide both the presentation card (commonly referred to as the ‘white card’) with the merit badge card (‘blue card’) behind the presentation card so that the completion date on the blue card is visible. Use ‘baseball’ card holders for this.
c. Next, place the Workbook—to include the cover and all the instruction information—in the proper order. You can add items to the Workbook. For example,
*add a photo section on carrying out the project (lots of photos with captions—showing the project in action with you demonstrating leadership such as giving the opening safety brief, showing the final project to the organizational representative, showing the final amount of food collected, etc.);
* a copy of a flyer (or emails) you may of passed out to invite members of your troop to volunteer for your service project;
*copies of receipts for materials; copies of letters to companies asking for their support/donations;
* copies of thank you notes or letters sent to individuals or organizations for supporting your efforts;
*copies of maps, as appropriate (for example, routes covered to collect supplies, etc.);
*a ‘Google Earth’ or similar print showing, for example, a trail section or site you worked on, etc.
In your listing of volunteer and their donated hours, consider adding a column with describes who they are. For example, William D. Boyce--Scout; Bade-Powell--Scouter; James West--Adult Volunteer; Boy in the Fog--Youth Volunteer.
3. Ensure your hours and those of all volunteer are documented. You can include estimated travel time to and from the project site (see page 40, June 2010 Eagle Scout Procedures Guide).
4. For your materials list, include where obtained, cost per item, total cost and how it was paid for. Include the cost or value of donated or discounted materials. The ‘discount’ is a donation. Don’t forget to cover the cost of any refreshments, if provided.
5. Carrying out the project narrative. A narrative describing to project from selection to completion helps you, the Scout, and the Eagle BOR members understand the total project. From page 40 of the June 2010 Eagle Scout Procedures Guide,
This summary will help you prepare for your Eagle Board of Review by organizing your thoughts and reflections in advance and getting it down on paper. It provides a narrative on planning and carrying out your service project. Also, it should contain and you should be prepared to answer at least the five questions listed on page 4 under ?After Completion? in the workbook.
There are many formats suitable for this summary to include a chronology, simple narrative telling the story of your project, etc. Please contact Mr. Cooper (information below) if you would like to review a sample narrative—or, contact your unit leaders for examples of solid Eagle Project write-ups.
6. From the ESRA, “REQUIREMENT 6. Take part in a unit leader conference Attach to this application a statement of your ambitions and life purpose and a listing of positions held in your religious institution, school, camp, community, or other organizations during which you demonstrated leadership skills. Include honors and awards received during this service.”
Your Eagle Scout unit leader (Scoutmaster, Varsity Team Coach or Venturing Crew Advisor) conference (generally referred to as “the Scoutmaster’s Conference”) MUST be completed prior to your 18th birthday.
Your life purpose and ambition statement should describe you, your interests, etc. and is not a recounting of all your Scouting experiences. You may connect a Scouting skill to your current or future ambitions; don’t forget to indicate your ‘life purpose’ and some indication on your desire to continue in Scouting as an adult, if applicable. On a separate page, list the positions held and leadership developing activities. These can include Scout leadership positions and special awards; athletic teams; music/band activities; scholastic awards/organizations/participation. Please indicate the year or years for each event and consider grouping the positions/awards by category.
7. Your write-up should be grammatically correct. Please capitalize the words: Scout, Scouter, Scoutmaster, Varsity Team Coach, and Venturing Crew Advisor. If you do not capitalize these words, DO NOT re-do you work. Just understand the proper use as requested by BSA.
Once again congratulations on getting this far on the Life to Eagle trail. We look forward to working with you on the final steps to earning your Eagle Award.
Michael Cooper, Chairman
Advancement and Recognition Committee, Aquia District, NCAC
Cell: 540 841-2574
Home: 540 657-2032
***With gratitude and fond memories of Mr. Mark Crooks, former District and YAR Chair***