1. Planning For Camp

 Camp Registration Fee Refund Policy

All refund requests must be in writing.  Refunds for camper fees will be handled in the following manner:

·      Request received prior to June 1, 2013 – all fees minus $75 per registration will be returned

·      Request received after June 1, 2013 until the arrival date – all fees minus $125.00 per registration will be returned

No refunds will be given for request made after your designated arrival date.

· Request for refunds received for “no-shows” and  Scouts departing camp early for any reason will not be honored.

Refunds are not given directly at camp during your session. All refunds will be processed and delivered by August 30th, 2013.

How to Request a Refund:

1. Email - Please email any request for a refund to: camp.snyder@scouting.org

Subject Line: 2013 Refund Request—Pack ___

List each youth and adult that will be requesting a refund and reason for cancelation.

2. Mail—Please mail any request for a refund to:

Camp William B. Snyder

6100 Antioch Road

Haymarket, VA 20169

Please include the same subject material as listed above in an email request.

Health Forms

All Scouts and Adults must have a properly completed and signed health form in order to participate in the camp program.  The official BSA Annual Health & Medical Record form #34605 is required for all participants. Forms can be down-loaded off the camp website.

The form is available in the back of this guide and can also be downloaded to your computer as a PDF file from our council website, www.BoyScouts-NCAC.org/forms or through www.Scouting.org.  The new form is very user-friendly. The information can be saved, and thus updated as needed and printed out.

For all Camp Snyder programs...Parts A and B are required for all campers, youth and adult, attending for any part of any session. Part C is only required for Webelos Advancement Camp.

Medication

All prescription medications are the responsibility of the adult leader in charge of the Pack.  It is expected that medications such as inhalers, epi-pens, and other medicines that must be held on the person at all times.  Packs should bring a lockable box to keep medications in while not in use. Medications that require refrigeration may be stored either at the dining hall or first aid station depending on the time they should be distributed.

Special Dietary Needs for Allergic or Religious Reasons

If an individual is allergic to some food products or requires a special diet, it is the individuals responsibility to notify the camp a minimum of 4 weeks prior to arrival.  It is strongly recommended that the individual bring food with them that they are comfortable with. A microwave is available for use.

Package each meal separately and write the person’s name and packi number on each package.  Upon arrival at camp, give the food to the dining hall staff.  There is no fee reduction for individuals who bring their own food.

Appropriate substitutions may be arranged for meals served in the dining hall by submitting a “special needs request” four weeks prior to arrival at camp.  Food substitutions should be for medical or religious reasons only.  Camp menus will be available for review on the camp website.

Camp Contact Information

All camp-related correspondence and camper fee payments are to be sent to Camp Snyder at: 

Camp William B Snyder, 6100 Antioch Rd, Haymarket VA  20169

Phone # 571-248-4904         www.GoToSnyder.org

What to Bring to Camp

With day and overnight packages being offered this summer at Snyder, the equipment list varies somewhat from package to package.  Below is a list of general recommendations to get you going in the right direction. The quantity of equipment may vary depending on how many nights you will be attending.  There are probably other things your pack likes to bring on outings so feel free to add or subtract from this list.  However, remember that there may be a short hike to your campsite upon arrival so please do not over pack.

Adventure Days (Day Camp)

Individual Equipment Pack Equipment

Medical Form w/ Sections A and B filled out File System for all camper records & paperwork

Swimsuit & Beach Towel Pack/Den Flags

Sunscreen A “lockable” box for money

Bug Repellent Theme-related Materials

Sneakers or Hiking Boots Camera for Photos

Cub Scout Handbook/Pen/Paper Clip Board

Backpack/Day Pack Wagon to transport camper gear

Water Bottle-filled before arriving each day

Rain Coat or Poncho

Hat

Change of Clothes

Medications (if needed)

Trading Post Money

Resident Programs (Cub Resident & Webelos Advancement)

Individual Equipment Pack Equipment

Health Forms with sections A, & B File System for all camper records & paperwork

(Section C for Webelos Camp) GPS for Geocaching

Swimsuit & Beach Towel Pack/Den Flags

Sunscreen Clipboard

Bug Repellent Theme-related Materials

Sneakers or Hiking Boots                                             Games & Sporting Equipment (Used for Den Time)

Backpack Lanterns & Coolers

Scout Uniform Lockable Storage Container for money

Underwear & Socks Laundry Soap (in case of an accident, we have laundry facilities)

Water Shoes Clothes Line

T-Shirts Sewing Kit

Sweat Shirt Footlocker or Chuck Box

Shorts & at least 1 Pair of Long Pants Pocket Knives (for Adults Only)

Rain Coat or Poncho Camera

Spending Money (Trading Post) Cub Scout Handbook

Flashlight/Extra Batteries

Toiletries (showers available) Sleeping Pad & Sleeping Bag with Pillow

Do Not Bring

BB Guns, Archery bow and arrow, Matches/Lighters*, Axes/Hatchets, Sheath knives, Bicycles, Electronic Toys, Fireworks, Game Systems (DS, PSP, etc), Televisions, Mobile Phones*, Computers*, Radio, Footlockers (except for pack storage needs), things you do not want to lose and things easily damaged by moisture & weather.

*indicates things that youth do not bring, but adults would be permitted to bring if needed